Call for Proposal

The 2023 National Home Visiting Summit is seeking proposals that advance the home visiting field and connected systems of care through innovations, diverse perspectives, and a focus on impact.

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The 2023 National Home Visiting Summit seeks proposals demonstrating a clear connection to the conference’s commitment to Diversity, Equity, Inclusion, and Belonging (DEIB) that advances the home visiting field and connected systems of care through innovations, diverse perspectives, and a focus on impact. The centering of parent/caregiver and provider voice, as well as the voices, ideas, innovations, and solutions of those who have been historically marginalized and underinvested in, will be elevated and prioritized during the Summit. Proposals should have clear learning objectives, specific strategies for engagement, and relevance for the Summit audience.

Acceptance notifications will be sent to submitting authors by Friday, December 9, 2022. Please note that due to the high volume of proposals, we cannot provide feedback for each submission. Authors interested in receiving feedback are encouraged to email the Summit planning team. The review team will do its best to accommodate all requests for feedback.

Important Dates

Open Call: Monday, September 19, 2022
Deadline to Submit Proposal: Friday, November 4, 2022
Decisions Made By: Friday, December 16, 2022 (accept/decline notifications will be sent to the submitting author)

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National Home Visiting Summit

Conference Dates & Format

The 2023 Virtual National Home Visiting Summit will take place March 14-16, 2023. The virtual conference will again allow us to safely connect the largest community of home visiting advocates, practitioners, researchers, parents, and systems leaders to date.

Conference Commitment to Diversity, Equity, Inclusion, and Belonging

Justice demands we take the necessary steps to reimagine and begin to create systems to ensure that every person has fair conditions, support, and agency to live free of oppression, with humanity and joy. The COVID-19 pandemic has exacerbated and brought the deep economic, social, and racial disparities that exist in the United States to the forefront of public debate and social and political action.

The 2023 National Home Visiting Summit seeks proposals demonstrating a clear connection to the conference commitment of DEIB that advances the home visiting field and connected systems of care through innovations, diverse perspectives, and a focus on impact. The centering of parent/caregiver and provider voice, as well as the voices, ideas, and innovations/solutions of those who have been historically marginalized, underrepresented, and underinvested in, will be elevated and prioritized during the Summit. Proposals should have clear learning objectives, specific strategies for engagement, and relevance for the Summit audience.

Resources include:

Audience

The Summit is designed for state and federal systems leaders, researchers, program and practice leaders, policy advocates, home visitors and direct service providers, philanthropic partners, and parents/caregivers interested in information that supports their role as contributors, decision-makers, and influencers in the home visiting field. Accordingly, each session is an important opportunity for speakers to engage leaders on the most pressing and innovative issues concerning the field today.

2023 Areas of Focus

Examples may include but are not limited to:

  • Families as partners and co-designers in practice, policy and research
  • Holding systems and structures accountable: replacing deficit-based perceptions of families
  • Moving from “othering” to partnering
  • Using disaggregated data to drive equitable policies and practices
  • Using storytelling as a strategy for shifting mindsets from prevention to promotion

Examples may include but are not limited to:

  • Addressing toxic stress through trauma-informed care
  • Birth justice advocacy efforts in home visiting
  • Impacts of Dobbs v Jackson
  • Innovations in the continuum of care
  • Using social determinants of health to create effective and responsive home visiting

Examples may include but are not limited to:

  • Child welfare and home visiting collaboration
  • Healthcare and early childhood partnership
  • Home visiting & childcare collaboration
  • Legal-medical and home visiting partnership
  • The role of home visiting in comprehensive service delivery

Examples may include but are not limited to:

  • Changes to comprehensive service delivery
  • Identifying, testing, and scaling promising practices that center equity and build on family and community strengths
  • Innovative model and curriculum adaptations resulting from family feedback and experience
  • Social and economic game changers that support family well-being (I.e., child tax credit, cash transfers, paid family leave)
  • Using research to construct anti-racist policies and practices

Examples may include but are not limited to:

  • Centering professional well-being policies and approaches beyond individual, supervisor and site level responsibilities 
  • Flexible and culturally responsive workforce recruitment & retention strategies 
  • Human-centered professional development initiatives 
  • Policy levers at federal and state levels that create salary parity for home visitors as part of a larger workforce
    Professional career pipelines centered in equity  
  • Redefining the role of home visitor

Selection Criteria & Requirements

Guiding Criteria

The 2023 National Home Visiting Summit steering committee, comprised of thought leaders from the home visiting and early childhood field, has worked collaboratively with conference organizers to inform the development of the conference commitment, content areas of focus, and selection criteria. As a result, the steering committee and conference organizers will use the following framework for selecting proposals.

  • Proposals addressing key areas of focus for the 2023 Summit that include representation of parent/caregiver and provider’s voice, and address topics impacting historically marginalized people, will be prioritized. Please provide specific examples when drafting your proposal.
  • The session content and speakers promote inclusion and diversity within the context of the presentation and broader home visiting field. Proposals should speak directly to issues of DEIB when possible. Please provide specific examples when submitting.
  • The session provides relevant and innovative content. Preference is given to presentations that align with the field-building vision of the Summit by highlighting important issues surrounding systems building, innovative or field-advancing practice(s), and creative/unique collaborations and partnerships.
  • The session engages attendees in the learning and discovery process by actively facilitating participant involvement. Speakers must provide perspective and insight through dialogue, storytelling, case studies, lessons learned, etc. Accepted proposals will include examples of how attendees will be engaged throughout the session.
  • Participants are provided with multiple strategies that expand thinking and can be applied to practice.
  • To create space for all voices to be shared at the Summit, we will consider the number of sessions on the agenda with the same speakers and organizations represented. We encourage prospective speakers to consider ways to elevate partners, practitioners, parents/caregivers, and colleagues into speaking roles when deciding to submit a proposal.

Presenting at the Conference

The 2023 National Home Visiting Summit will offer virtual engagement opportunities for both attendees and speakers. The following chart provides the list of on-demand and live-session formats.

Spanish Language Track

For the first time, the Summit will offer a Spanish language track. Speaking teams have the option to submit proposals in any session format using Spanish as the primary language for the session. Presentations in this track should have all materials for your session in Spanish, including PowerPoint presentations, documents, handouts, etc. The conference organizer will provide translation support upon request. Additional information will be shared with selected speakers. Authors are welcome to submit abstracts for this track in either Spanish or English. Please email your questions to [email protected]. To view the 2023 Call for Proposal page in Spanish, please click on the click below.

Convocatoria de propuestas

Session Formats

On-Demand

Session Length: 5-20 minutes
Delivery Method: On-demand
Session Description: 5-20-minute pre-recorded presentation on key issues/questions facing the field. On-demand recordings can also focus on sharing a single resource, strategy, or innovation.

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To make recordings more accessible, English and Spanish closed captioning are required for all recordings. The conference organizer will provide technical assistance to all teams in need of support. Please note, the conference organizer will provide translation services when needed.

Speakers recording on-demand content have three options:

  1. Record with us: Speakers will present virtually with a professional production company during the last two weeks of February 2023. The production company will handle all transcripts and captioning details.
  2. Record on your own and submit for captioning/transcript services: Speaking teams selecting this option must submit final recordings to the conference organizer two weeks before the conference. We cannot guarantee recordings submitted after the established deadline will be available at the start of the conference. Details on file type/transfer method will be provided at the time of acceptance.
  3. Create a final video: Speaking teams that choose this option will submit final edited videos that include English and Spanish closed captioning.

*Speaking teams are strongly encouraged to record virtually with our production partners to further professionalize and ensure quality for the on-demand recordings offered at the Summit.

Teams will be asked to confirm the recording method when accepted.

Workshop Session

Session Length: 60-minutes
Delivery Method: Live
Session Description: Explore topics of common interest using innovative, thought-provoking content blended with audience participation. Presenters act as content leaders, presenting short segments of content and then leading engaging activities, group discussions, and participant reflection on how to apply knowledge to practice. Virtual participants will engage via verbal and non-verbal strategies, including live chat, polling, Q&A, and breakout groups.

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Successful proposals will clearly state the attendee engagement strategies (verbal & nonverbal) used in the workshop session.

Zoom: The Summit will utilize Zoom Meetings to facilitate all virtual workshop sessions. Speakers will be asked to join a planning meeting to review the details of your virtual sessions with our conference organizing team to ensure each aspect of your session is correct. (ie. polling, breakouts, all speakers have links, etc.)

On-Demand Poster Presentation

Delivery Method: On-Demand
Session Description: Each poster team will receive a virtual booth to host their presentation and materials. On-demand engagement with attendees will take the form of question and answer via the conference website.

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Poster presenters will have the opportunity to engage attendees directly in 1-on-1 by scheduling 5-10-minute meetings with presenters via the conference website. Presenters can set their availability and decline/accept invitations. Presenters are welcome to opt-out of the opportunity.

On-demand recording of your poster presentation: Presenters interested in recording a 2-5-minute video explaining their poster are required to meet the conference standard for pre-recorded content requiring English and Spanish transcripts and closed captioning in both English and Spanish for your video. The conference organizer will provide these services for your team to make this possible. Please view the recording details in the on-demand section listed above for options.

Posters will be translated into Spanish. Speakers requesting support must submit their posters well in advance of the Summit. Dates and directions will be shared upon acceptance.

Affinity Groups / Networking Session

Session Length: 30-45-minutes
Delivery Method: Live
Session Description: Host an affinity group or networking session in Zoom. Do you have a topic or specific group of colleagues you’d like to engage in discussion with?

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These sessions are designed to provide coordinated networking opportunities for attendees looking to continue engagement with their peers. We encourage proposals that are both topical to home visiting and groups that are unrelated to the field (i.e., travel, leisure, food). Please be specific in your Proposal, including guiding questions for discussion and how you plan to use Zoom tools (breakouts, polls, apps) to engage the group.

Affinity groups will be held during scheduled networking times.

Help Me Decide

Submit your presentation idea and work with the conference organizer to determine the best format for your session.

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Speaker & Session Requirements

  • The Summit encourages presenters to consider limiting speaking teams to 3-4-individuals. In circumstances where more speakers will present in the session, please describe the purpose and how each will be incorporated into the presentation when submitting your proposal.
  • There are no registration limits for virtual sessions. Workshop sessions vary in attendance from approximately 100-250-participants.
  • The conference organizer is planning for more than 1,200+ virtual attendees.
  • Speakers presenting live must commit to presenting on March 14-16, 2023. The conference organizer will assign session times in December.

 

  • All accepted speakers are required to complete Start Early’s speaker agreement form.
  • All presenters in workshop sessions must attend a planning meeting with the conference organizing team to review logistics, content, and field questions.
  • All speakers must register for the conference by selecting the ‘speaker’ registration type. All speakers will receive complimentary registration.

Submission Process

Submission Process

The submission process utilizes an online abstract management website powered by Cvent. The submitting author will create a username and password for the website, upload speaker bios/headshots, and complete the questions for the speaking team. The abstract management website allows you to save your progress and return to the website to complete/edit your proposal. You will receive a confirmation email after submitting your proposal. A Start Early planning team member will contact you with a decision by Friday, December 16.

Bios & Headshots

The conference organizer requires all speakers to provide bios and headshots when submitting their proposals. The information provided during the proposal process will be used to create your session’s agenda and website content.

Abstract Submission Questions

View the abstract submission questions. Please note this document is for reference only. All submissions must be completed online.

Frequently Asked Questions

The questions asked during the review process can be viewed here.

No, you may save your draft and return to it if you are still gathering information. 

The submission portal will be open through Friday, November 4, 2022. Changes to your presentation can be made up until the deadline. Changes after the deadline will not be accepted. Teams with speaker updates are encouraged to submit those via email to [email protected].

Once you have submitted your proposal, you will receive a confirmation email.

Due to the high volume of proposals, we cannot provide feedback for each submission. Authors interested in receiving feedback are encouraged to email the Summit planning team individually. The review team will do its best to accommodate your request.